Practice Manager/Administrator
Company: Barnabas Health Medical Group
Location: Toms River
Posted on: November 1, 2024
Job Description:
Job Overview:The Manager of Health & Wellness will assist the
Director and Senior Vice President (SVP) in planning, organizing,
and coordinating the operations of three Employee Health and
Wellness locations. The Manager will oversee various aspects of
clinic operations, including staff scheduling, special projects,
report preparation, client management, and compliance with
regulatory standards. The role also involves training, ensuring
efficient use of systems, and collaborating with HR and other teams
to improve services and processes.Locations:
Community Medical CenterMonmouth
Medical CenterMonmouth Medical Center Southern
CampusQualifications:Required:
- Bachelor's degree in Healthcare Administration, Business, or
related field
- 3-5 years of healthcare management experience
- Strong leadership and organizational skills
- Proficiency with scheduling systems (e.g., Agility) and
healthcare reporting tools
- Knowledge of HR and regulatory compliance within the healthcare
industry
- Excellent communication skills, both written and verbal
- Strong problem-solving abilitiesPreferred:
- Master's degree in Healthcare Administration, Business, or a
related field
- Experience managing multiple locations or teams in a healthcare
setting
- Previous experience with employee health services or
occupational health programs
- Familiarity with employee health and wellness regulations and
compliance (e.g., Department of Transportation renewals)Essential
Functions:
- Manage scheduling for clinic providers and staff, including
Certified Medical Assistants, Licensed Practical Nurses, Registered
Nurses, Nurse Practitioners, and Physicians across all Corporate
Care Employee Health locations
- Oversee and train the Special Projects team on various tasks,
including reserving Agility schedules, updating client processes,
creating forms, training videos, and managing return-to-work (RTW)
requests and reports
- Prepare and analyze reports for the Director and SVP, as well
as maintain updated client, customer, and contractor databases
- Monitor payroll submissions and ensure timely processing for
approval and submission to payroll
- Coordinate pre-employment physicals with HR teams for remote
hires through the Agility scheduling portal and manage the employee
health mailbox
- Maintain and update required HR and Corporate Care shared
databases
- Serve as the primary point person for Agility System training
for HR Service Center staff
- Assist with ordering supplies and maintaining inventory for all
locations
- Train new employees, ensure policies and procedures are
followed, and assist with regulatory clinic coordination (e.g.,
Influenza, fit testing, TB clinics)
- Submit Department of Transportation renewals in the National
Registry
- Provide support to the Operations Team with recruitment when
necessary
- Collaborate with HR on facilitating post-offer physicals with
external services
- Ensure compliance with legal and regulatory requirements
- Build partnerships with other organizations to enhance service
delivery
- Identify and address operational challenges and opportunities
for improvementPerform other duties as assigned by the Director and
SVPOther Duties: Please note this job description is not designed
to cover or contain a comprehensive listing of activities, duties
or responsibilities that are required of the employee for this job.
Duties, responsibilities and activities may change at any time,
with or without notice.Benefits and Perks:At RWJBarnabas Health,
our market-competitive Total Rewards package provides comprehensive
benefits and resources to support our employees physical,
emotional, social, and financial health.
Paid Time Off (PTO) Medical and
Prescription Drug InsuranceDental and Vision InsuranceRetirement
PlansShort & Long Term DisabilityLife & Accidental Death
InsuranceTuition ReimbursementHealth Care/Dependent Care Flexible
Spending AccountsWellness ProgramsVoluntary Benefits (e.g., Pet
Insurance)Discounts Through our Partners such as NJ Devils, NJ PAC,
Verizon, and more!Choosing RWJBarnabas Health! RWJBarnabas Health
is the premier health care destination providing patient-centered,
high-quality academic medicine in a compassionate and equitable
manner, while delivering a best-in-class work experience to every
member of the team. We honor and appreciate the privilege of
creating and sustaining healthier communities, one person and one
community at a time. As the leading academic health system in New
Jersey, we advance innovative strategies in high-quality patient
care, education, and research to address both the clinical and
social determinants of health. RWJBarnabas Health aims to truly
make a unique impact in local communities throughout New Jersey.
From vastly improving the health of local residents to creating
educational and career opportunities, this combination greatly
benefits the state. We understand the growing and evolving needs of
residents in New Jersey whether that be enhancing the coordination
for treating complex health conditions or improving community
health through local programs and education.Equal Opportunity
Employer
Keywords: Barnabas Health Medical Group, Greenwich , Practice Manager/Administrator, Executive , Toms River, Connecticut
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