Executive Assistant - Global Markets, LATAM COO
Company: Disability Solutions
Location: New York
Posted on: October 19, 2024
Job Description:
Job Description:Candidates for this role must have experience
working in a fast paced work environment with the ability to
multitask and perform with a great level of efficiency and produce
high quality output often under tight deadlines. Performs diverse,
advanced and confidential administration support functions. Will be
involved in executive-level contact and exposure to sensitive
information, and must use considerable tact, diplomacy and
judgment.Ideal candidate is someone who speaks Spanish and/or
Portuguese.Role Responsibilities:
- Proactively manage the calendar of the Latam COO Executive,
anticipate necessary background material, and effectively resolve
conflicts that arise in a professional manner
- Answer executive phone line for the executive
- Use the online travel system to schedule travel arrangements
(both domestic and international) for the executive
- Review, submit and/or challenge expenses for the Latam COO
team
- Handle sensitive and/or confidential documents and
information
- Communicate with executives and line management to gather or
convey relevant information
- Help managers onboard/off board staff for the team in all
regions, both FTE and contractor, including setting up technology,
submitting relevant tickets and liaising with corp
services/location needs
- Partner with tech support to ensure systems, consumables and
tools are available where needed
- Consolidate and distribute reports as needed, either in routine
or ad hoc basis
- Help organize small events / townhalls / external meetings -
invitation / logistics and othersCore Skills:
- Min 5 Years' Experience
- Strong organizational skills and ability to prioritize and
manage competing priorities with excellent attention to detail
- Intermediate to Advanced computing knowledge: Outlook, Word,
PowerPoint and Excel
- Ability to perform in a fast paced environment and interact
with senior management under highly demanding conditions
- Polished and professional in phone and email
communications
- Exceptional problem solving skills and tenacious work
ethic
- Excellent time management, organization and multi-tasking
- Embraces the culture of the team while seeking to improve
engagement between regions and groupsShift:1st shift (United States
of America)Hours Per Week: 40Pay Transparency detailsUS - NY - New
York - ONE BRYANT PARK - BANK OF AMERICA TOWER (NY1100)Pay and
benefits informationPay range$32.00 - $60.00 hourly pay, offers to
be determined based on experience, education and skill
set.Discretionary incentive eligibleThis role is eligible to
participate in the annual discretionary plan. Employees are
eligible for an annual discretionary award based on their overall
individual performance results and behaviors, the performance and
contributions of their line of business and/or group; and the
overall success of the Company.BenefitsThis role is currently
benefits eligible. We provide industry-leading benefits, access to
paid time off, resources and support to our employees so they can
make a genuine impact and contribute to the sustainable growth of
our business and the communities we serve.
Keywords: Disability Solutions, Greenwich , Executive Assistant - Global Markets, LATAM COO, Other , New York, Connecticut
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